NIH Public Access Policy
HOW TO COMPLY
How the Policy Affects UCD Researchers
Beginning April 7, 2008 all peer-reviewed manuscripts based on NIH funding must be deposited to PubMed Central upon acceptance for publication. PMC will then make the fulltext papers freely available to the public within 12 months of publication. NIH FAQ
How to Comply
1. ADDRESS COPYRIGHT
Before you sign an author agreement or copyright transfer agreement, make sure that it allows the paper to be submitted to PubMed Central (PMC) in accordance with the public access policy.
UC has issued a letter signed by William Tucker, executive director of the Office of Technology Transfer and Research Administration in the UC Office of the President, that should be enclosed with any paper submitted for possible publication; it gives notice to publishers that, if accepted for publication, the paper will be required by law to be posted on PMC. If this letter is not submitted at the time a paper is sent to a publisher for review, it must be submitted along with any signed publication agreement.
2. SUBMIT THE ARTICLE TO NIH (PMC)
Options:
a)You can deposit a copy of the peer-reviewed manuscript into the NIH manuscript submission system, which puts it into PMC. The system will require you to personally verify and approve the manuscript after it is submitted; it will send you an email message requesting this action.
b)Your publisher can deposit the peer-reviewed manuscript into the NIH manuscript submission system for you. The system will require you to personally verify and approve the manuscript after it is submitted; it will send you an email message requesting this action.
c)Publishers of some journals have agreed to make all published articles resulting from NIH-funded research publicly available in PMC within twelve months of publication. For these journals, you do not need to do anything further to comply with the submission requirement of the policy.
3. CITE
As of May 25, 2008, you must note the PubMed Central reference number (PMCID) on any NIH applications, proposals, and progress reports when citing an article that falls under the policy.
The PMCID is not the same as the PMID. Authors can locate PMCID reference numbers by searching for their articles in PubMed Central. You can also locate the PMCID number by doing a search in PubMed: the PMCID displays on the lower right side of the abstract page.
Important dates
As of April 7, 2008, all articles arising from NIH funds must be submitted to PubMed Central upon acceptance for publication.
As of May 25, 2008, NIH applications, proposals, and progress reports must include the PubMed Central reference number (PMCID) when citing an article that falls under the policy and is authored or co-authored by the investigator, or arose from the investigator's NIH award. This policy includes applications submitted to the NIH for the May 25, 2008 due date and subsequent due dates.
Articles accepted for publication before April 7: If, on May 25 or later, you cite an article that was accepted for publication before April 7, you don't have to include a PMC/NIHMS ID in your citation. The ID is required only for articles that fall under the mandatory policy, so you're not obliged to deposit all older articles that you might cite.
Further Information and Help
Visit the NIH Public Access Web site, which contains a FAQ and detailed instructions.
Illustrated online tutorials on the submission process created by NIH are available.
Read the March 6 guidance memo from Kathleen Babcock, coordinator of government contracts and grants in the UC Research Administration Office, to contracts and grants officers on all UC campuses.
For publisher's policies a selected list is available.
To determine publisher's' policies for depositing in PubMed Central search the SHERPA/RoMEO database.
Questions: hslref@ucdavis.edu; (530) 752-7042
NIH Policy Process Flowchart - Created by the Bernard Becker Medical Library, Washington University, St. Louis, MO.,
Steps for Compliance - One-page handout outlining the three steps for complying with the policy
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