SCAVMA

Club Funding

Due to the Healthcare Vendor Policy, SCAVMA will be changing our recommendations for club fundraising protocol.  Please read the following Fundraising Packet Instructions and familiarize yourself with the SVM Guidelines for the UC Regents Healthcare Vendor Relations Policy.

word Solicitation Packet - Non-Healthcare Vendor

word SVM Healthcare Vendor Relations Policy

word Healthcare Vendor Policy FAQ

pdf Student Account Donors

pdf Vendor List

pdf SVM Guidelines

pdf SVM Facility Rates

If you would like to invite a healthcare vendor to come to campus and speak to students regarding information about products, please submit a completed application to SCAVMA.  Fill out the two documents below (Healthcare Vendor Speaker Application, Conflict of Interest Form) and submit to the SCAVMA President.  Application guidelines are included with the HCV Speaker Application word document.

word Healthcare Vendor Speaker Application 2013-2014 - UPDATED!

word Conflict of Interest Form 2013-2014 - UPDATED!


Request for SCAVMA Funding Part 1: Pre-approval

TO EXPEDITE THE PROCESS AND PREVENT ANY LOSS OF FUNDING, PLEASE READ THROUGH THE FUNDING GUIDELINES

If you would like to request funding from SCAVMA, please fill out the SCAVMA Funding Pre-Application form and submit to Kaitlin Stewart via email or in her mailbox in Valley 2043. SCAVMA will oversee the funds in the SCAVMA and Unrestricted Donor Account. All requests will be considered by the board at the next board meeting. For detailed instructions regarding the application, please read the SCAVMA Funding Guidelines.

Once your application has been approved, you will be notified of the amount of funding you or your club has been granted as well as which account you will be reimbursed from. For detailed instructions regarding reimbursement, please read the SCAVMA Funding Guidelines. To help alleviate the financial burden on an individual student, we recommend that your club reimburse the student until the funds can be processed through the Student Account, then that student can reimburse the club. Please note that while we are trying to expedite this process, it may take up to one month to access funds from the accounts, or even longer with incomplete applications. If you have any questions please email the SCAVMA President.

pdf Funding-Pre-application Guidelines

word Pre-Application (Electronic Copy)

pdf Pre-Application (Hard Copy)

pdf Pre-Application (EXAMPLE OF COMPLETED FORM)

Request for SCAVMA Funding Part 2: Reimbursement

Once pre-approved by SCAVMA, you will be given an allotted amount to be reimbursed from a specific account. Please read the SCAVMA funding guidelines to ensure proper compliance and submission of forms for reimbursement.

For reimbursement requests for funding approved for the SCAVMA account, please fill out and sign the following form and submit via hard copy with receipts to the SCAVMA Treasurer's mailbox. Please email the Treasurer when you deliver the paperwork or if you have any questions.

word Reimbursement (Electronic Copy)

pdf Reimbursement (Hard Copy)

For reimbursement requests for funding approved from the UDA account, please fill out and sign the following form and submit a hard copy with receipts and attendance list (or invitation for >10 participants) to the SCAVMA Treasurer Elect's mailbox. Please email the Treasurer Elect when you deliver the paperwork or if you have any questions.

word UDA Reimbursement (Electronic Copy)

pdf UDA Reimbursement (Hard Copy)

pdf UDA Account Reimbursement Guidelines for UCD Employees