Policy on Student Visitors and Externs on Clinical Rotations

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Visiting Students

This policy applies to non-UC Davis students who request to participate in clinical rotations at the William R. Pritchard Veterinary Medical Teaching Hospital (VMTH), the Veterinary Medical Teaching and Research Center in Tulare (VMTRC), the UCD Veterinary Medical Center in San Diego (UCDVMC-SD), the California Animal Health and Food Safety System (CAHFS) and other UCD sites at which clinical training is provided. For VMTH rotations, all students must apply through the VMTH Director’s Office by contacting the VMTH Student Programs coordinator, Judy Wall, at jawall@ucdavis.edu. Applications to VMTH rotations must be approved by the Director’s Office and by the Service to which the student is applying. Applications for placement in rotations at other clinical training sites should be made directly to those sites.

The faculty and staff of the VMTH strive to be as accommodating as possible toward visiting students, yet their primary concern must be to maintain the quality of our clinical training & service programs.  Visiting students, including those completing formal externships, are often given responsibility for client communication, patient evaluation and treatment, and data entry into the electronic medical record. The performance and behavior of a visiting student reflects on the VMTH. 

Applicable policies are outlined below.

  • Students who are in, or entering, their final year of Veterinary School will be given priority. 
  • Acceptance is contingent upon availability of places in the requested clinical rotation or Service.
  • Students will be accepted for no more than 12 weeks of clinical rotations. This limit includes the combined total number of weeks at all UC Davis training sites.
  • Start and end dates for visits must coincide with the 2-week block scheduling system in place at the VMTH.  
  • Fees will be waived for up to four weeks of clinical rotations for students from AVMA-accredited Schools or Colleges of Veterinary Medicine that have comprehensive teaching hospitals and can reciprocally provide a broad range of clinical educational opportunities to visiting UC Davis students.
  • A fee of $472.00 per week* will be charged to students from Schools or Colleges that are not AVMA accredited or cannot provide similar exchange opportunities to UC Davis students. This fee will also be charged to students from AVMA-accredited Schools for weeks beyond the four described in the above waiver.    
  • Other fee waivers will be considered only under extraordinary circumstances at the discretion of the Service Chief and the VMTH Director.
  • Students who require evaluation will be evaluated using our hospital’s student evaluation system.
  • Room and board is not included in the fee listed above.  It is expected that students will arrange their own travel and accommodations; however, information regarding potential accommodations will be made available on request. 
  • A standard professional liability insurance policy with $1 million of coverage is required.  Overseas students who are not able to obtain professional liability insurance in their home country may apply for coverage through the CVMA Veterinary Insurance Services Company (VISC).  Information and applications will be sent upon request once a student is accepted.  Students from North American Schools or Universities may apply for insurance through Wells Fargo Insurance Services.  If an individual who has made arrangements to visit the VMTH and participate in patient care arrives and does not provide proof of liability insurance, that individual will not be permitted to engage in hands-on patient care until a liability insurance policy can be obtained. 
  • Visiting students must provide proof of medical insurance coverage.
  • Visiting students must be proficient in spoken and written English to be accepted.

Students from many foreign countries must obtain a visa if they intend to stay in the United States for more than four weeks. Currently an administrative fee of $415 will be charged by the University of California, Davis, to obtain the documents needed for the visa.  Fees for visa documents will be due at the time visa arrangements are made for each individual and will be paid to the VMTH.  A visa waiver program exists between the U.S. and some countries, which will allow foreign nationals from those countries to participate in such training without a visa and without incurring an administrative fee.  Canadian students may be eligible for a TN visa at a minimal cost if obtained at the port of entry.  Foreign nationals should not be invited as guests of the VMTH until visa requirements have been determined; otherwise, the VMTH could be subject to fines imposed by the US Citizenship and Immigration Services (USCIS). 

Students seeking to spend time at the William R. Pritchard Veterinary Medical Teaching Hospital (VMTH) will need to submit their preferred visit dates, Service they wish to visit, a current CV, and a letter of recommendation via email to Judy Wall at (jawall@ucdavis.edu), in the VMTH Director's Office.

*Externship fee is subject to annual adjustment.

Revised July 17, 2014



Visiting Veterinarians

This policy applies to visiting veterinarians and other health professionals who request to participate in clinical rotations at the William R. Pritchard Veterinary Medical Teaching Hospital (VMTH). A separate policy applies to veterinary students from Schools and Colleges of Veterinary Medicine other than UC Davis.

Whereas the faculty and staff of the VMTH strive to be as accommodating as possible toward visiting veterinarians, please be advised that space and other limitations may preclude acceptance of visitors to specific Services on specific dates. Requests must be approved by the appropriate Service Chief and by the VMTH Director, and all arrangements must be made through the Director's Office by contacting the VMTH Visitor Coordinator, Debbie Thompson, by e-mail at debthompson@ucdavis.edu or by telephone at 530-752-2957. Veterinarians will need to submit their preferred visit dates, the Service they wish to visit, and a current CV via e-mail to Debbie. 

Applicable policies are outlined below:

  1. The title of “visiting veterinarian” will be accorded.
  2. Veterinarians who are California residents will normally be charged $945/week ($189/day) for the first week and $795/week ($159/day) for subsequent days/weeks. These fees are based on tuition and fees for veterinary students who are California residents.
  3. Veterinarians who are not California residents will normally be charged $1200/week ($240/day) for the first week and $1050/week ($250/day) for subsequent days/weeks. These fees are based on tuition and fees for non-resident veterinary students.  
  4. Fees are due on the first day of the visit and can be paid by cash, check or credit card.
  5. Room and board is not included in this fee. It is expected that veterinarians will arrange for their own travel and accommodations; however, information regarding potential accommodation is available upon request.
  6. A standard professional liability insurance policy with $1 million of coverage is required. U.S. visitors are responsible for obtaining their own insurance. Overseas veterinarians (foreign scholars), who are not able to obtain professional liability insurance in their home country, may be able to obtain coverage through the CVMA.  Information and applications will be sent to visitors, when accepted. If an individual who has made arrangements to visit the VMTH and to participate in patient care arrives and does not provide proof of liability insurance, that individual will not be permitted to engage in hands-on patient care, until a liability insurance policy can be obtained.
  7. The visiting veterinarian can be given library privileges by obtaining a “Temporary Affiliate Account” through the VMTH Director’s Office.
  8. Veterinarians from some foreign countries will need to obtain a visa if their total stay in the United States exceeds one month. Additional administrative and INS fees associated with visa arrangements may be charged.  Fees for visa documents are due, at the time document arrangements are made, for each individual and should be made payable to the VMTH. Visitors should contact the Director’s Office for information on fees and visas.
  9. The VMTH does not have an Education Commission for Foreign Veterinary Graduates (ECFVG) training program and does not, therefore, accept veterinarians seeking to complete ECFVG requirements at the VMTH.  
  10. The VMTH does not participate in remedial training required by the Veterinary Medical Board (VMB) for veterinarians who have been disciplined.
  11. During the resident recruitment period (usually September-December), resident applicants visiting for an interview are exempt from fees.
  12. Non-traditional/alternative track residents are veterinarians who are in practice and who elect to spend time in VMTH services to fulfill specialty board requirements. If the non-traditional resident is functioning as an integral part of a service, thereby helping to deliver patient care, teach and provide a service, the Service Chief may elect to waive fees. If the non-traditional/alternative track resident visits the VMTH for short blocks of time and does not fully participate in patient care, teaching, service and on-call duties, fees will be charged as defined in 1 and 2 above.
  13. Veterinarians visiting as part of a sabbatical leave or to participate in research and academic pursuits normally receive a courtesy appointment and register through a department within the School of Veterinary Medicine. If the individual will also work in the VMTH, he or she must report to the Director’s Office to complete visitor forms. Academic visitors of this type are not typically required to pay fees, but will need the proper visa.  In these cases, visa arrangements are the responsibility of the host department within the School.


Revised August 28, 2014